Family Educational Rights and Privacy Act (FERPA).Health Insurance Portability and Accountability Act (HIPAA).UCSF is subject to many of these regulations, including the following: What regulatory requirements apply to the data? Regulations that protect the security and privacy of data are on the rise.Requirement for corrective action or repairs.Violation of UCSF’s mission, policies, or principles.Potential for regulatory or legal action.Negative financial impact (actual money lost, lost opportunities, value of the data itself).What is the data classification? UCSF Policy 650-16 Addendum F, UCSF Data Classification Standard describes how to properly classify, work with, and secure your data based on UC policies that require impacts to be measured in the following areas:.Below are examples of questions that should be asked, and measures taken within each of the four phases pictured above. Proper oversight of data throughout its life cycle is critical to optimize its utility and minimize the potential for errors and breaches. People and Units have additional responsibilities based on their role within the institution. For example, a unit that manages data like employee information, financial data, or medical records is an “Institutional Information Proprietor” and must assign the related responsibilities to individuals within the unit. Another example is a department that delivers a particular IT service, as they would then own the responsibilities of a “Service Provider.” Additional information to help you understand your responsibilities is available in the UCOP Quick Start Guide by Role. UCSF 650-16 Addendum A - UCSF Roles and Responsibilities for Securing Institutional Information and IT Resources describes these roles and their key responsibilities. Everyone, at a minimum, is a “workforce member” and must adhere to UC Policy BFB-IS-3: Electronic Information Security and UCSF Policy 650-16: Information Security and Confidentiality. Concurrently, data is growing enormously in complexity and volume while regulatory requirements are becoming ever more stringent. These factors have made the data management process progressively more important.Įveryone at UCSF has a role to play in protecting our data. Institutional information – data – is increasingly becoming UCSF’s lifeblood and most critical asset.
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